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FHYC CRUISE LEADER GUIDELINES

THANK YOU FOR VOLUNTEERING TO RUN A CRUISE
 

SIX WEEKS OR MORE BEFORE THE CRUISE
(More Leadtime for Long and/or Complex Cruises):

Research and Finalize the plan:

--Review previous year’s cruise files available from the Cruise Committee Chairmen.

--Figure route, water depths, main and alternate anchorages, restaurant and marine facilities and their reservation policies.

--Is marina prepayment required and what is the cancellation policy?  Include VHF channel and phone number.

--Research local charts, tide tables and marine information, bridge information and mileage on each leg of the cruise.

--Detail when, where to, special features, reservations and deposits, out-off date, whom to contact.

--Prepare to give an update at the appropriate club meeting(s).

--Publish SEMAPHORE article(s) and/or flyer. Sign-ups shall not be closed until an article and/or flyer is available to all members via the SEMAPHORE. (Note: SEMAPHORE deadline is the 1st Mon. after the Club Meeting)

--Specify Captain’s Meeting date and place.  If at the Community Center make reservations well in advance.

BEFORE LEAVING ON THE CRUISE:

--Hold a Captain’s Meeting, especially for multi-day cruises, usually 3-4 days before departure:

-Review the cruise plans in detail.  Time of departure and day by day schedule, marinas, anchorages, charts recommended fleet VHF channels.

-Discuss any navigation concerns, special reservation policies, who and how to notify in event of change of plans or cancellations.

-Remind each boat Captain that they are totally responsible for their own boat, crew and passengers.  Cruise Leader information and coordination does not replace or subvert the Captain’s responsibility.

-Review Raft Ups.  How to, any limit to number of boats on each raft, invitation for each arriving boat.

-Offer Handouts.  Who else is going, boats and skippers and special mini-charts, tides, etc.

--Consider assigning somebody to take photos, to write BEACON and SEMAPHORE articles.

--Provide the Cruise Committee Chairman or alternate with a list of those going on the cruise prior to departure (for emergency and informational reasons).

DURING THE CRUISE:

Upon arrival at anchorages and/or marinas:

--Suggest raft-up sites and designate the anchor boat(s)

--Help with marina docking arrangements and communication with boats.

--Watch for arriving boats until all are in.

--Give special attention to new members of FHYC.

--Organize the activities; manage any changes in the plan.

AFTER THE CRUISE:

--Insure that the next SEMAPHORE and BEACON issues have a story and photos about your cruise.

--If possible prepare the same or similar Word Document (.doc) and Pictures (.jpg) for inclusion in the FHYC Website and forward to the Cruise Committee Chairmen.

--Provide feedback to the Cruise Committee Chairmen - suggestions, plusses and minuses that you experienced.

--Send the Chairmen your cruise file with contacts, arrangements, planning information to help plan future cruises.  If possible provide this as a Word Document for electronic inclusion in files and the FHYC Website.

Revised     9 October 2007